+49 711 - 51 85 82 0 info@floramedia.de

Privacy Policy

The Floramedia Group BV and its affiliated companies, Floramedia Operations BV, Floramedia Nederland BV, and the foreign companies, hereinafter referred to as the Floramedia Group, place great importance on the protection of your personal data. In this Privacy Policy, we would like to inform you in a clear and transparent manner about how we handle personal data. We make every effort to ensure the protection of your data, and therefore treat personal data with care. The Floramedia Group adheres to all applicable laws and regulations, including the General Data Protection Regulation (GDPR). This means:

  • The processing of your personal data is carried out in accordance with the purpose for which it was provided; the purposes and types of personal data are described in this Privacy Policy.
  • The processing of your personal data is limited to only the data necessary for the purposes for which it is being processed.
  • We will request your explicit consent if we need it to process your personal data.
  • We have implemented appropriate technical and organizational measures to ensure the security of your personal data.
  • We will not disclose personal data to third parties unless it is necessary to fulfill the purposes for which it was provided.
  • We are aware of your rights regarding your personal data, we will inform you of these rights, and we will respect them.

As the Floramedia Group, we are responsible for the processing of your personal data. If you have any questions after reading this Privacy Policy or would like to contact us in general, you can use the contact details at the end of this document.

Log Files

Each time you visit our website, your browser automatically sends information to the server of our website, which is temporarily stored in a so-called log file. The following information is collected without your intervention and stored until it is automatically deleted:

  • The IP address of the requesting computer
  • The date and time of access
  • The name and URL of the retrieved file
  • The website from which the access occurred
  • The operating system of your computer and the browser you are using
  • The name of your internet service provider

The collection and processing of this data is carried out for the purpose of enabling the use of our website (connection establishment), ensuring the permanent security and stability of the system, enabling the technical administration of the network infrastructure, optimizing our online services, as well as for internal statistical purposes. The IP address is only evaluated in cases of attacks on the network infrastructure and for statistical purposes, without any conclusions being drawn about your person. This data is not merged with other data sources. We reserve the right to review this data retrospectively if we become aware of specific evidence of illegal use.

Processing of Personal Data of Customers and Suppliers

Personal data of customers or suppliers are processed by the Floramedia Group for the following purpose(s):

  • For administrative purposes
  • For communication regarding orders and/or invitations
  • For the execution or fulfillment of an order (supply chain management)

The basis for processing the personal data is:

  • The agreed order or contract.

The Floramedia Group may request the following personal data from you for the above-mentioned purpose(s):

  • First name
  • Middle name
  • Last name
  • Address
  • Place of residence
  • Business phone number
  • Business email address
  • Gender

Processing of Personal Data of Newsletter Subscribers

Personal data of newsletter subscribers are processed by the Floramedia Group for the following purpose(s):

  • Informing the person via the newsletter.

The basis for this processing of personal data is:

  • The newsletter subscription form.

This applies to newsletter subscribers whose data were collected and stored before May 25, 2018, as well as those who subscribed after May 25, 2018.

For the above-mentioned purpose(s), the Floramedia Group may request the following personal data from you:

  • First name
  • Middle name
  • Last name
  • Email address

For the above-mentioned processing purpose(s), your personal data will be stored by the Floramedia Group for the following period:

  • As long as you remain subscribed.

Processing of Personal Data of Prospects, Stakeholders/Lobby Contacts, and/or Interested Parties

The Floramedia Group processes personal data of prospects, stakeholders/lobby contacts, and/or interested parties for one or more of the following purposes:

  • Providing information through newsletters and/or targeted contact.
  • Sending (or contacting by phone) information about the organization and/or products/services.
  • Digital delivery of (or contacting with) information about the organization and/or products/services.

The basis for this processing of personal data is:

  • Oral consent, exchange of a business card, and/or through a link on LinkedIn.
  • Prior digital consent, e.g., by requesting information or subscribing to a newsletter.

The Floramedia Group may request the following personal data from you for the above-mentioned purpose(s):

  • First name
  • Middle name
  • Last name
  • Address
  • Place of residence
  • Phone number (business)
  • Email address (business)
  • Gender

For the above-mentioned processing purpose(s), your personal data will be stored by the Floramedia Group for the following period:

  • As long as the person is considered a prospect, stakeholder/lobby contact, and/or interested party.

Use of Google Analytics

Our website uses Google Analytics, a web analytics service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Google Analytics uses cookies that enable an analysis of the use of the website by the user. The information generated by the cookie about the user's use of this website (including their IP address) is transmitted to a Google server in the USA and stored there. Google uses this information to evaluate the usage of the website by the user, to compile reports on website activity for the website provider, and to provide other services related to website usage and internet usage. Google may also transfer this information to third parties if required by law or if third parties process this data on behalf of Google. However, Google will not associate the user's IP address with other data held by Google.

It is possible to prevent the installation of cookies by adjusting the settings of the user's browser software; however, the provider points out that the user may not be able to fully use all features of this website in such a case.

By using this website, the user agrees to the processing of their data collected in the manner and for the purpose described above by the provider and Google.

Further information on terms of use and privacy can be found at:

http://www.google.com/analytics/terms/en.html

or at http://www.google.com/intl/en/analytics/privacyoverview.html.

Use of Facebook

Our websites integrate components from Facebook Inc., a social network. The operator of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, USA. For the processing of personal data, the responsible entity is Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland, if the data subject resides outside the USA or Canada.

When a user visits any page of our website that integrates a Facebook plug-in, the user's browser is automatically prompted to download the corresponding Facebook component from Facebook. An overview of all Facebook plug-ins can be found here: https://developers.facebook.com/docs/plugins/?locale=en_US.

Through this technical process, Facebook becomes aware of which specific subpage of our website the user is visiting.

If the user is logged into Facebook at the same time, Facebook recognizes with each visit to our website and throughout the duration of the user's stay on our website which specific subpage the user is visiting. If the user does not want this information to be transmitted to Facebook, they can prevent this by logging out of their Facebook account before accessing our website.

The information collected by the Facebook component is assigned to the user’s personal Facebook account. If the user clicks on any of the Facebook buttons integrated on our website, such as the "Like" button, or leaves a comment, Facebook associates this information with the personal Facebook account of the user and stores the personal data.

The data policy published by Facebook provides information about the collection, processing, and usage of personal data by Facebook:

https://www.facebook.com/about/privacy/

It also explains the privacy settings Facebook offers to users. Additionally, there are various applications available that allow users to suppress data transmission to Facebook. Users can use these applications to block data transmission to Facebook.

Use of Instagram

Our websites integrate components from Instagram. Instagram is an audiovisual platform that allows users to share photos and videos and also facilitates the distribution of such data across other social networks.

The service is operated by Instagram LLC, 1 Hacker Way, Building 14 First Floor, Menlo Park, CA, USA.

When visiting a page on our website that includes an Instagram component (Insta button), Instagram is informed about which specific subpage of our website the user is visiting.

If the user is logged into Instagram at the same time, Instagram recognizes which specific subpage of our website the user is visiting with each visit. This information is collected by the Instagram component and is linked to the user’s personal Instagram account. If the user clicks on any of the Instagram buttons integrated on our website, the transmitted data and information will be associated with the user’s Instagram account and stored and processed by Instagram.

Instagram receives information about the user's visit to our website whenever the user is logged into Instagram at the time of visiting our website, regardless of whether the user clicks on the Instagram component. If the user does not want this information to be transmitted to Instagram, they can prevent it by logging out of their Instagram account before visiting our website.

For further information and the applicable privacy policy of Instagram, please refer to the following links:

https://help.instagram.com/155833707900388

https://www.instagram.com/about/legal/privacy/

Use of LinkedIn

Our websites integrate components from LinkedIn Corporation. LinkedIn is an internet-based social network that allows users to connect with existing business contacts and create new business relationships.

The service is operated by LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. For privacy matters outside the USA, LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland, is responsible.

When visiting a page on our website that includes a LinkedIn component (LinkedIn Plugin), LinkedIn is informed about which specific subpage of our website the user is visiting.

For further information about LinkedIn Plugins, visit:
https://developer.linkedin.com/plugins

LinkedIn is informed about the user's visit to our website whenever the user is logged into LinkedIn at the time of visiting our website, regardless of whether the user clicks on the LinkedIn component. If the user does not want this information to be transmitted to LinkedIn, they can prevent it by logging out of their LinkedIn account before visiting our website.

LinkedIn also provides the option to unsubscribe from email messages, SMS messages, and targeted advertisements, as well as to manage ad settings:
https://www.linkedin.com/psettings/guest-controls

Additionally, LinkedIn uses partners like Quantcast, Google Analytics, BlueKai, DoubleClick, Nielsen, Comscore, Eloqua, and Lotame, which may set cookies. These cookies can be rejected here:
https://www.linkedin.com/legal/cookie-policy

The applicable privacy policy of LinkedIn can be found here:
https://www.linkedin.com/legal/privacy-policy

The LinkedIn cookie policy is available here:
https://www.linkedin.com/legal/cookie-policy

Disclosure to Third Parties

We may disclose the information you provide to us to third parties if this is necessary for the fulfillment of the aforementioned purposes. For example, we use third parties for:

  • Sending newsletters and/or invitations.

We do not disclose personal data to third parties with whom we have not concluded a data processing agreement. However, with third parties with whom such an agreement exists, we enter into arrangements to ensure the protection of your personal data. Moreover, we will not disclose the information you provide to third parties unless required or permitted by law. This is the case, for example, when the police request (personal) data as part of an investigation. In such cases, we are obliged to cooperate and provide the requested information. We may also disclose personal data to third parties if you give us written consent.

Disclosure within the EU/EEA

We disclose personal data to third parties within the European Economic Area (EEA) or to countries, territories, and/or regions for which the European Commission has made an adequacy decision. An adequacy decision is where the European Commission determines whether a country provides an adequate level of data protection.

An adequacy decision is also in place for the United States, but only if the receiving party has committed to adhering to the principles of this decision (also known as the Privacy Shield).

All countries with an adequacy decision are listed on the European Commission's website.

Minors

We process personal data of minors (individuals under 16 years of age) only when we have obtained written consent from a parent, guardian, or legal representative.

Retention Period

The Floramedia Group retains personal data no longer than necessary for the purposes for which it was provided or as legally required.

Security

We have implemented appropriate technical and organizational measures to protect your personal data from unlawful processing. For example, we have implemented the following measures:

  • All individuals who have access to your data on behalf of the Floramedia Group are obligated to keep it confidential.
  • We use a combination of usernames and complex passwords in our systems.
  • We create backups to restore data in case of physical or technical failures.
  • We regularly test and evaluate our measures.
  • Our employees have been informed about the importance of protecting personal data.

Rights in Connection with Your Data

You have the right to request, at any time and free of charge, information about your stored personal data, its origin and recipients, and the purpose of data processing. You also have the right to request correction, blocking, or deletion of this data. Furthermore, you can object to the processing of all or part of your personal data by us or one of our processors. Additionally, you have the right to request that the data you provided be transferred to you or to a third party directly, at your request. We may ask you to verify your identity before we comply with the aforementioned requests.

If we process your personal data based on your consent, you have the right to withdraw this consent at any time.

For these matters and any further questions regarding personal data, you can contact us at the address provided in the legal notice.

Complaints

If you have a complaint about the processing of your personal data, we kindly ask you to contact us directly. Our goal is to resolve the issue together. You also have the right to file a complaint with the Dutch Data Protection Authority, which is the supervisory authority in the field of data protection.

Questions

If you have any questions or comments regarding our privacy policy, please contact us.

Contact Information

Floramedia Group BV
Kleine Steng 1
1551 NC Westzaan, Netherlands
info@floramedia.nl
+31 (0)75 64 76476